Manual processes at small and mid-sized businesses (SMBs) are costing $600 billion globally. Administrative financial tasks like accounting, payroll, invoice processing and more take up a significant portion of time for already-stretched SMBs (PYMNTS). As SMBs navigate an increasingly complex financial landscape in 2025, efficiency isn't just desirable—it's essential. The right tools can mean the difference between spending hours on manual processes and having real-time insights at your fingertips. Luckily for Xero users, Xero's open API allows for powerful integrations that can transform how you handle often time-consuming tasks like expenses, payables, forecasting, multi-entity operations, and receivables.
After evaluating the range of options available to integrate with Xero, these five apps stand out for their ability to solve specific pain points while seamlessly integrating with your accounting software. Whether you're looking to make expense management easier, reduce late payments, improve your payables process, automate global supplier management, or gain clearer financial insights, these tools deliver tangible results.
Managing employee expenses is often one of the most time-consuming and error-prone processes for businesses. Webexpenses changes this by automating the entire workflow—from receipt capture to reimbursement—while maintaining strict policy compliance.
Key benefits:
Why it works with Xero:
Every approved expense flows automatically into Xero, eliminating duplicate data entry. The two-way sync ensures your general ledger always reflects the latest transactions while maintaining a complete audit trail.
"Our colleagues on the road love the Webexpenses app for claiming their expenses. They also appreciate being able to email receipts directly to their account when needed." - RALEIGH, Webexpenses customer
Learn more about Webexpenses and Xero here.
For businesses juggling multiple suppliers across different countries, Tipalti transforms accounts payable from a chore into a strategic advantage. The platform handles everything from invoice processing to global payments while ensuring tax compliance.
What makes it exceptional:
The AI-powered system goes beyond basic OCR, extracting line-item details from invoices with remarkable accuracy. This enables automatic matching to purchase orders and intelligent routing for approvals based on your company's specific rules.
For global operations, Tipalti shines with:
Xero integration highlights:
All payments automatically reconcile in Xero, with detailed coding that includes tax withholding amounts. The real-time sync means your cash flow visibility is always current, accelerating month-end close by an average of 25%.
Learn more about Tipalti here.
In uncertain economic times, having clear financial foresight separates thriving businesses from those just getting by. Fathom turns your Xero data into actionable insights through beautiful visual reports and sophisticated forecasting models.
Standout capabilities:
Why Xero users love it:
With a 4.95/5 rating from over 450 Xero users, Fathom stands out for its balance of power and simplicity. The interface guides non-finance users through complex analysis while offering depth for CFOs and advisors.
Fathom helps businesses gain timely insights, create beautiful reports, and confidently plan for the future.
Find out how Fathom can give your business better cash flow visibility here.
Managing intercompany transactions is one of accounting's most tedious tasks—until now. Mayday, winner of Xero's 2023 Emerging App Partner award, eliminates the spreadsheets and manual work that plague multi-entity operations.
How it transforms month-end:
Real-world impact:
Users report saving 2-3 days per month on reconciliations while eliminating errors from manual processes. The 4.97/5 rating from 266 Xero users speaks to its transformative effect.
Learn more about how Mayday can support your multi-entity organization here.
Cash flow is the lifeblood of any business, and Chaser ensures it keeps flowing. This 2023 Xero App Partner of the Year reduces late payments by an average of 54 days through intelligent, automated chasing.
Key features that deliver results:
Proven effectiveness:
With a 4.98/5 rating from 374 Xero users, Chaser demonstrates that automation doesn't have to come at the cost of personal touch.
"I love how flexible Chaser is. It is easy to use, has great results and I’ve been really impressed by how easy it is to adapt the settings to our continually changing needs. We have saved at least 15 hours per week, and that’s me being stingy." - Love Brands, Chaser customers.
Find out more about how Chaser can help you automate your receivables process here, or try it for free for 10 days with a free trial.
In 2025's competitive environment, these five Xero integrations—Webexpenses, Tipalti, Fathom, Mayday, and Chaser—offer more than just features; they provide measurable improvements to efficiency, accuracy, and financial insight.
Each offers free trials (10-30 days), allowing you to experience the benefits firsthand. For businesses ready to transform their financial operations, these tools represent the best of what's possible when Xero's ecosystem is fully leveraged.
Explore more apps and read verified user reviews on the Xero App Store.